decorations

Decorations must be approved two weeks in advance of any function. The following items are NOT ALLOWED:

  • Nails or screws

  • Confetti and/or glitter

  • Flame candles

  • fog machines

All decorations must be up without defacing the building. All decorations must meet fire code regulations.

electrical circuits may not be altered in anyway

what's included?

The following is available on a first reserved, first served basis:

  • Folding tables - rectangular (8’ or 6’) or round (5’) - and chairs

  • High-top and seated-height cocktail tables

  • CCA staff or volunteer for building access, and security for duration of event

Renters are responsible for all table coverings through their caterer or another service. Renters are expected to provide all plates, silverware, and glassware for their events.

There are no storage facilities available at the CCA. Plan to deliver your items at the beginning of the reserved time, and clear everything at the end of the event including garbage.

additional services

We have a variety of A/V equipment, box office services, and other equipment and furniture available (subject to availability) for an additional cost. Contact us for pricing details.

  • Steinway upright piano

  • Baldwin baby grand piano

  • Roland electronic piano

  • Other equipment is available for rent on a first come, first served basis (fees may apply)

    • Lectern/podium

    • Microphone/sound

    • Video projector and portable screen

    • Display easel

  • Renters that need sound or light equipment beyond house lights must have CCA technical personnel onsite to run our equipment (at an additional cost).

food

 

Food and beverages should be kept in the rented space. If common areas such as hallways or lobbies are needed for food service, please inquire; additional fees may apply. We maintain the right to coordinate and determine the number and placement of catering stations in common use areas in consideration of other events that may be taking place.

If a professional caterer is used, we ask that a copy of their license and liability insurance be provided.

alcohol

Alcohol may be served at activities and events held in any room within the Chatfield Center for the Arts. Alcohol must be purchased through CCA via one of our licensed distributors and served by a CCA authorized server, whether provided as an open or cash bar. Glass bottles may not be taken into the seating areas of george h. Potter Auditorium. Alcohol may not be taken outside.

  • There is an additional service fee applied to the rental costs to offset administrative expenses associated with providing alcohol.

  • There is also an additional hourly charge for a server/security officer, required at all events serving alcohol. Chatfield Center for the Arts will designate and arrange this service from the time the distribution of alcohol begins until the end of the event. The CCA reserves the right to determine the number and placement of servers/security personal.

All renting organizations/individuals distributing and/or consuming alcohol in the Chatfield Center for the Arts must comply with and abide by all Federal, State and Municipal laws and ordinances.

payment

A 50% non-refundable deposit is required to hold your space request. Full payment must be received two weeks before the event.

cancellations

Cancellation prior to two weeks before the event will result in a refund of any monies paid, less the 50% deposit. Cancellation two weeks or less before the event will not result in a refund.